Are you struggling to craft the perfect follow-up email after sending a quotation? Look no further! In this article, we will provide you with several Quotation Follow Up Email Samples that you can use as templates or customize to suit your specific needs. With these examples at your disposal, you’ll be able to effortlessly send professional and effective follow-up emails that will help you close the deal. Don’t miss out on these valuable resources – keep reading to access the Quotation Follow Up Email Sample that’s right for you!
The Best Structure for Quotation Follow Up Email Sample
Following up on a quotation is crucial to ensure that your potential client has all the information they need to make a decision. Here’s the best structure for a quotation follow-up email sample:
- Subject Line: Make sure your subject line is attention-grabbing and clearly states the purpose of the email. For example, “Following up on your quotation request.”
- Greeting: Start your email with a friendly greeting to make a good first impression. Use the recipient’s name if possible.
- Reminder of the Quotation: Begin by reminding the recipient of the details of the quotation, including the products or services offered and the pricing.
- Clarify any Questions: Address any questions or concerns the recipient may have raised in response to the initial quotation. Provide additional information if needed.
- Call to Action: Clearly state what action you would like the recipient to take next, whether it’s accepting the quotation, scheduling a call, or requesting further information.
- Additional Information: Include any relevant information about your company, such as testimonials, case studies, or pricing packages, to help persuade the recipient to choose your company.
- Closing: End your email with a polite closing, such as “Thank you for considering our quotation. We look forward to hearing from you soon.”
- Signature: Include your full name, job title, and contact information in your email signature to make it easy for the recipient to get in touch with you.
By following this structure, you can create a professional and effective quotation follow-up email that will help you close the deal with your potential client. Good luck!
Quotation Follow Up Email Sample
Following up on Quotation Submission
Dear [Client Name],
I hope this email finds you well. I wanted to follow up on the quotation we sent you last week for our services. We value your business and are eager to assist you with your needs. If you have any questions or require further clarification, please do not hesitate to reach out to us. We look forward to working with you.
Best regards,
[Your Name]
Checking in on Revised Quotation
Dear [Client Name],
I trust you are doing well. I am following up on the revised quotation we provided you with earlier this week. We appreciate your consideration and would be happy to discuss any changes or modifications you may require. Please let us know how we can assist you further.
Kind regards,
[Your Name]
Reminder about Expiry of Quotation
Dear [Client Name],
I hope this email finds you well. I wanted to remind you that the quotation we provided you with last month is set to expire soon. If you are still considering our services, please let us know so we can extend the validity of the quotation for you. We value your business and would love the opportunity to work with you.
Warm regards,
[Your Name]
Inquiry about Decision on Quotation
Dear [Client Name],
I trust you are well. I am writing to inquire about the decision regarding the quotation we sent you a few weeks ago. We understand that these decisions take time, but we would appreciate an update on your end. If you require any further information, please feel free to reach out to us.
Best regards,
[Your Name]
Following up on Quotation Negotiation
Dear [Client Name],
I hope you are doing well. I wanted to touch base regarding the negotiation process for the quotation we discussed last week. We are committed to finding a mutually beneficial agreement and are open to further discussions. Please let us know how we can move forward together.
Kind regards,
[Your Name]
Request for Feedback on Quotation
Dear [Client Name],
I trust you are well. I am reaching out to request feedback on the quotation we provided you with last month. Your input is valuable to us and will help us improve our services in the future. Please let us know if you have any suggestions or comments to share.
Warm regards,
[Your Name]
Thanking for Acceptance of Quotation
Dear [Client Name],
Thank you for accepting the quotation we provided you with last week. We are thrilled to have the opportunity to work with you and are committed to delivering high-quality services. Please let us know if there are any specific requirements or deadlines we should be aware of. We look forward to a successful partnership.
Best regards,
[Your Name]
Tips for Writing a Quotation Follow Up Email Sample
As an HR Manager, it’s important to follow up on quotations in a timely and professional manner to increase the chances of closing a deal. Here are some tips for writing an effective quotation follow up email sample:
- Be courteous and polite in your email. Start by thanking the recipient for their interest in your products or services.
- Remind the recipient of the details of the quotation, including the products or services offered, pricing, and any special terms or conditions.
- Include a clear call to action in your email. Encourage the recipient to take the next steps, such as accepting the quotation or requesting further information.
- Provide contact information for any questions or follow up needed. Make it easy for the recipient to get in touch with you.
- Follow up on your follow up. If you don’t hear back after a few days, send a friendly reminder email to keep the conversation going.
Remember, the goal of a quotation follow up email is to move the conversation forward and ultimately close the deal. By following these tips, you can increase your chances of success and turn potential leads into satisfied customers.
| Tip | Description |
|---|---|
| Be Polite | Thank the recipient for their interest and approach them in a professional manner. |
| Remind Details | Include all relevant details of the quotation to jog the recipient’s memory. |
| Clear Call to Action | Encourage the recipient to take the next steps and make it easy for them to do so. |
| Provide Contact Info | Make it simple for the recipient to reach out with any questions or concerns. |
| Follow up | Don’t be afraid to send a friendly reminder if you don’t hear back after your initial email. |
Thanks for checking out our Quotation Follow Up Email Sample!
I hope you found the sample helpful and that it gives you some ideas for following up on your own quotations. Don’t hesitate to reach out if you have any questions or need further assistance. Come back and visit us again soon for more tips and tricks on how to improve your communication skills. Thanks for reading!