If you find yourself in a situation where you need to reschedule a job interview, it’s important to do so professionally and promptly. Crafting an effective Interview Reschedule Email Sample can help you communicate your need to change the date or time of the interview without causing any inconvenience. In this article, you will find examples of interview reschedule emails that you can use as a template and customize to fit your specific situation.
The Best Structure for Interview Reschedule Email Sample
Rescheduling an interview can be a stressful task, but with the right structure and tone, you can make the process smooth and professional. Here’s a breakdown of the best way to structure your interview reschedule email:
- Subject Line: Keep it clear and concise, for example, “Rescheduling Interview for [Position Title].” This helps the recipient quickly understand the purpose of the email.
- Greeting: Start with a friendly greeting such as “Dear [Recipient’s Name],” to set a positive tone for the email.
- Apology and Explanation: Begin by apologizing for the inconvenience and providing a brief explanation for the need to reschedule the interview. Keep this part concise and to the point.
- Suggested Dates and Times: Offer a few alternative dates and times for rescheduling the interview. This shows your flexibility and willingness to accommodate the recipient’s schedule.
- Confirmation of Receipt: Request confirmation of receipt and acknowledge the understanding of the need to reschedule.
- Closing: End the email with a polite closing, such as “Thank you for your understanding and flexibility,” followed by your name and contact information.
By following this structure, you can effectively communicate the need to reschedule the interview while maintaining a professional and courteous tone throughout the email.
| Subject Line: | Rescheduling Interview for [Position Title] |
|---|---|
| Greeting: | Dear [Recipient’s Name], |
| Apology and Explanation: | We apologize for the inconvenience, but we need to reschedule the interview due to unforeseen circumstances. |
| Suggested Dates and Times: | We are available for rescheduling the interview on [Date and Time 1], [Date and Time 2], or [Date and Time 3]. Please let us know your availability. |
| Confirmation of Receipt: | Please confirm receipt of this email, and let us know if any of the suggested dates work for you. |
| Closing: | Thank you for your understanding and flexibility. Best regards, [Your Name] [Your Contact Information] |
Sample Interview Reschedule Emails
Emergency Situation
Dear [Candidate Name],
I hope this email finds you well. Unfortunately, due to an emergency situation that requires my immediate attention, I need to reschedule our interview that was scheduled for [date and time]. Can we please discuss some alternative times that might work for you?
Thank you for understanding and I apologize for any inconvenience this may cause.
Best regards,
[Your Name]
Unforeseen Circumstances
Dear [Candidate Name],
I regret to inform you that due to unforeseen circumstances, I am required to reschedule our interview that was planned for [date and time]. I apologize for any inconvenience this may cause and would like to discuss alternative dates that work for you.
Thank you for your understanding and flexibility.
Best regards,
[Your Name]
Illness
Dear [Candidate Name],
I am sorry to inform you that I have come down with an illness and am unable to conduct our interview as scheduled on [date and time]. I would like to reschedule our meeting and discuss new dates that work for you. Thank you for your understanding.
Wishing you good health and thank you for your flexibility.
Best regards,
[Your Name]
Travel Conflict
Dear [Candidate Name],
I regret to inform you that due to a last-minute travel conflict, I am unable to conduct our interview as planned on [date and time]. I apologize for any inconvenience and would appreciate your flexibility in rescheduling our meeting. Can we please discuss alternative dates?
Thank you for understanding and accommodating my change in schedule.
Best regards,
[Your Name]
Meeting Overrun
Dear [Candidate Name],
I hope this email finds you well. Unfortunately, my meeting has overrun and I am unable to make our scheduled interview time on [date and time]. I apologize for any inconvenience this may cause and would like to reschedule our meeting. Can we please discuss new dates?
Thank you for your understanding and flexibility in accommodating this change.
Best regards,
[Your Name]
Technical Difficulties
Dear [Candidate Name],
I regret to inform you that due to technical difficulties, our interview scheduled for [date and time] cannot proceed as planned. I apologize for any inconvenience and would like to reschedule our meeting. Can we please discuss alternative dates?
Thank you for your understanding and patience in this matter.
Best regards,
[Your Name]
Personal Emergency
Dear [Candidate Name],
I am writing to inform you of a personal emergency that has arisen, requiring me to reschedule our interview set for [date and time]. I apologize for any inconvenience this may cause and would like to discuss alternative dates that work for you.
Thank you for understanding and accommodating this change in schedule.
Best regards,
[Your Name]
Tips for Interview Reschedule Email Sample
Rescheduling an interview can be a tricky process, but with the right approach, you can make it easier for both parties involved. Here are some tips to help you craft a professional and effective interview reschedule email:
- Be prompt: As soon as you realize you need to reschedule the interview, reach out to the hiring manager or recruiter. The more notice you give, the better.
- Apologize sincerely: Express your regret for any inconvenience caused by the rescheduling and show understanding of the other party’s time.
- Provide a clear reason: Be honest about why you need to reschedule the interview. Whether it’s a scheduling conflict or unexpected circumstance, transparency can help maintain trust.
- Suggest alternative dates and times: Offer a few options for when you can reschedule the interview. This shows that you are committed to making the interview happen despite the inconvenience.
- Confirm the new arrangement: Once you and the other party have agreed on a new date and time, confirm the details in writing to avoid any confusion.
| Sample Interview Reschedule Email |
|---|
| Subject: Request to Reschedule Interview |
| Dear [Recipient’s Name], |
| I hope this email finds you well. I am writing to kindly request a rescheduling of our upcoming interview scheduled for [date and time]. Unfortunately, [brief explanation of reason for rescheduling]. |
| I apologize for any inconvenience this may cause and am eager to proceed with the interview. I am available on [provide alternative dates and times] and hope we can find a suitable time to meet. |
| Thank you for your understanding. I look forward to hearing from you soon to confirm the new interview schedule. |
| Best regards, |
| [Your Name] |
Thanks for Stopping By!
I hope this interview reschedule email sample has been helpful for you. Remember, it’s important to communicate professionally and promptly when making changes to scheduled appointments. If you have any questions or need further assistance, please feel free to reach out. Thanks for reading and don’t forget to visit again later for more useful tips and tricks!